What is an electronic signature?

With electronic signatures, you gain an additional level of security in the form of advanced encryption, decryption, and an unforgeable audit trail outlining all the changes made within the document, therefore making forgery as well as illicit modifications virtually impossible. It’s worth noting that the level of security depends on the type of electronic signature and the encryption method used.

Businesses have been switching to more paperless, cloud-based solutions for a while, and implementing an e-signature solution will help you move towards an environmentally friendly, green office. As another benefit of electronic signature, you will also reduce your carbon footprint by eliminating reliance on paper, toxic ink as well as devices that are composed of harmful chemicals and materials that are hard if not impossible to fully recycle.

We have all experienced drawn-out business transactions that occur due to excess paperwork, as well as the time it takes for several parties to see and sign a document for it to be valid. With Electronic signatures, this time is significantly reduced, allowing for the near-instantaneous ability provided to both check and sign a document, as it doesn’t require each party involved to physically access either by post or going physically to meet the customer. The modern-day customer likes everything convenient, and there is nothing more convenient than being able to sign a document from anywhere and at any time.

With the implementation of an electronic signature solution, overall costs associated with printing and viewing the document will be reduced. There will also be a reduction in stationery costs for paper and ink, as well as printing equipment such as printers and scanners. Additionally, by reducing your reliance on paper, the conservation of water and trees is boosted, by eliminating a standard pack of copy paper, you would recycle 130 liters of water as well as 7 kilograms of wood.

When receiving documents, some individuals forget or do not know they have to provide all the required information. This is mitigated with documents signed with electronic signatures as they will already have all the required information entered before the document is signed and sent out. It is also possible for requesters of signatures to enforce and verify that all the needed information has been correctly filled in.

Since a document may still be required after an extensive period after the signature has occurred, it is vital that the original signature is legible throughout the years. With a traditional handwritten signature, this may fade, distort, and eventually disappear, however, with an electronic signature, the signature will remain unchanged.

Besides just signing your digital documents, e-Signature software allows for more efficient document storage, organization, and retrieval of your documents. Instead of having to go through a file cabinet, easily search and find your desired document.

Electronic signatures revolutionize the signing process, streamlining it compared to traditional methods. They eliminate the need for physical presence, speeding up document finalization with electronic signature use. With e-signatures, there's no more waiting for documents to be shipped or mailed back and forth.

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