Project Proposal Template

Use Sign.Plus's project contract to establish a clear proposition of your project to potential clients.

Download our free project proposal template as a Word or PDF document to enhance your value proposition and ensure a professional outcome.

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What is a Project Proposal?

A project proposal is a document that provides a detailed framework for a project designed for a client. It includes critical elements such as the project's scope, timeline, objectives, budget, and required resources. Typically, project proposals are used by project managers to persuade clients or stakeholders by presenting well-defined solutions to address specific issues.

Why use a template for project proposals?

Our free project proposal example streamlines the process of coordinating resources, budget, and potential challenges. It enables you to win new clients with a professional approach while helping to determine and prioritize project requirements and challenges.
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What is inside our project proposal?

Project background
Schedule & objectives
Resources & financial plan

Download your free project proposal example now. Use Sign.Plus to easily edit, fill out and sign online your project proposal.

How to write a project proposal?

Use the Sign.Plus project contract as a foundation for crafting your own proposal. The following essential criteria will guide you on how to write a project proposal that can win the approval of your clients.

Project background: Provide context relevant to the project, and clearly define the objectives, key deliverables, and timeline for deadlines.
Resources and budget: Detail the financial plan, including costs and payment terms. Additionally, list the personnel, tools, materials, and other resources as needed.
Terms and conditions: Ensure all legal and contractual obligations are clearly defined and documented.

A start-up or a large company needs to use project proposals when...

Seeking to outline a new project
Gain stakeholder approval
Communicate project details and requirements to team members or clients

Customize your business project proposal template and sign it online

We’ve created this simple business proposal template to save you time and money when it comes to streamlining your workflow. With Sign.Plus, these documents can be signed online right away. You just need to customize the contract template based on your own requirements and send it for signature through your fully encrypted dashboard.

Sign.Plus is a secure and legally-binding electronic signature solution that allows your business to sign and send documents from anywhere, at any time, using any device. Our platform is secure, reliable, and user-friendly, so you can focus on what matters most – growing your business.

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Best practices when using a Project Proposal template

Present project details

A project proposal should clearly specify the intended recipient, the creator, and include details such as the project title, the departments involved, and the sponsor's contact information if applicable.

Specify project background

Specifying the project background in a project proposal is crucial as it provides essential context and justification for the project. It can help clients understand the rationale behind the project and highlight issues it aims to address, demonstrating its relevance to the organization's goals.

Set a timeframe

Setting a timeframe for a project proposal is vital as it establishes clear deadlines to ensure the project progresses and stays on track. This provides clients with clarity on the schedule and sequence of tasks necessary to fulfill the final deliverable, facilitating well-organized resource allocation.

Provide a financial plan

It is important to outline the project's budget, ensuring all costs are accounted for and managed efficiently. Additionally, it sets clear expectations for financial responsibilities, minimizing the risk of budget overruns.

How to Write and Fill out a Project Proposal?

Step-by-step guide to fill out Sign.Plus's project proposal example

Disclosing & Receiving Parties

Get started with your project proposal by identifying the "Parties" involved in the proposal. The "Sender" refers to the individual or entity proposing the project scope and more, while the "Client" denotes the individual or entity receiving the information.

disclosing and receiving parties project proposal

Project Background

Along with introductory information such as the project title, client and sender names, contact details, sponsor contacts, and involved departments, it is essential to include the project scope, objectives, and key deliverables in this section.

Schedule & Objectives

A clear set of objectives with deadlines help clients understand the schedule and sequence of tasks needed to complete the final deliverable.

schedule and objectives project proposal

Resources & Financial Plan

Allocate resources to implement your idea as needed. Some examples of necessary resources can include:

Personnel or freelancers
Tools and equipment
Software

Additionally, including a financial plan that details the resources within the project scope can clarify the quantities, costs, and overall budget. This transparency ensures all financial aspects are clearly understood and managed effectively.

resources and financial plans project proposal

Payment

The project contract must clearly specify the terms of payment, including the due dates for invoices after receipt and any consequences for late payments if applicable.

Intellectual Property

Outline intellectual property rights, detailing ownership, usage rights, and any relevant restrictions to ensure clarity and protection for both parties involved.

Confidentiality

In confidentiality, the project contract must clearly specify the duration its validity. For instance, some common examples of confidential information can be:

Blueprint
Client lists
Business or financial records
Patent details

Amendments

Outlining the process of amendments, this section specifies how the changes to the project proposal should be documented, approved, and implemented to ensure mutual agreement and clear communication between all parties.

Termination

In termination, the project contract must clearly specify the duration its validity. For instance, a project proposal might end when:

Unforeseen circumstances
Funding issues
Strategic changes
Mutual agreement

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Frequently Asked Questions

What is a project proposal, and is it necessary to use?

Project proposals are detailed documents that outline the framework and plan for a specific project. The purpose of project proposals is to clearly communicate the project's plan and benefits to stakeholders, clients, or sponsors, aiming to secure approval, funding, or support.

Yes, it is necessary to use a project proposal because it provides clarity and understanding, helps in planning and organizing, secures approval and funding, manages risks, promotes accountability, and serves as a communication tool.

What is the standard project proposal format that should be followed?

The standard project proposal format typically includes: introduction, project background, objectives, scope of work, timeline, budget, resources, potential obstacles, intellectual property, payment terms, and amendments. This project proposal format ensures a comprehensive and organized presentation of the project, facilitating clear communication and understanding among all stakeholders. By following this project proposal format, you can create a clear and effective proposal that addresses all critical aspects of the project.

How to write a project proposal?

To understand how to write a project proposal, start by providing an introduction that outlines the project's purpose and background. Clearly define the objectives and scope of the project, detailing the tasks and deliverables. Include a timeline with key milestones and a budget outlining the financial requirements. Identify any potential challenges and propose solutions. Conclude with terms and conditions, including payment details and any necessary legal considerations. Make sure the project contract is clear, concise, and well-organized to effectively communicate your plan to stakeholders.

Typically, what are the five parts of a project proposal?

Typically, the five parts of a project proposal can include the following phases: project initiation, project planning, project execution, project monitoring, and project closing.

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Use Sign.Plus to streamline your agreements today.
Download and customize our project proposal contract now to meet the unique needs of your business.

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DISCLAIMER: The information on this site is for general information purposes only, and Sign.Plus cannot guarantee that all the information on this site is current or accurate. This is not intended to be legal advice and should not be a substitute for professional legal advice. For legal advice, consult a licensed attorney regarding your specific legal questions.